Analytics

We use JetPack website analytics, from WordPress, which helps us measure how the site being used.

Who we share your data with

Monmouthshire District Scouts shares data in the following ways

Waiting List

The Monmouthshire District Central Waiting List shares data with the Groups & Units that make up Monmouthshire District Scouts. We use a plugin by Neoweb to capture and send the encrypted data to the Online Scout Manager Database.

HMRC

Monmouthshire District Scouts collects data for GiftAid returns which may include data supplied offline, or through Online Scout Manager

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue. For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. Subsites have their own retention policies depending on the data that is stored, why it is stored. Please read those site privacy statements for further information

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include deletion any data we are obliged to keep for administrative, legal, or security purposes. Visitor comments may be checked through an automated spam detection service. We use Jetpack to collect website statistics, such as location. This data is processed by Automatic. We are also required to an annual Census return to the Scout Association which contains aggregated information about the young people who scout in Monmouthshire, we do not, at this stage provide organisations outside Monmouthshire District with detailed information about young people in scouting. More details on contacting Monmouthshire District Scouts is on the Contact page

Additional information

How we protect your data

We use SSL through the Monmouthshire District Scout network of websites. We use encrypted data exchange with Online Scout Manager for registering young people on the waiting list. We use Office365 from Microsoft within the District Team to securely store information.

What data breach procedures we have in place

When a potential breach has been identified our Exec will act within our legal and organisational framework to respond.

What third parties we receive data from

We receive emailed data from the Scout Association registration of interest page. We also receive waiting list registration details from Groups & Units within the Monmouthshire District

What automated decision making and/or profiling we do with user data

At this moment we’re not doing any profiling, automatic, or otherwise.

Industry regulatory disclosure requirements

We’re regulated by the Scout Association Policy Organisation & Rules, in the event of a breach the Scout Association must be notified when a breach has been reported to  the Information Commissioners Office